March 30, 2023

You’ve finally discovered the appropriate house in the ideal location to launch your own vacation rental company. The only issue is that you aren’t the only one who is smitten with this house.

There are many offers on the table, and you are concerned that you may miss out on the chance to accomplish your ambition. So, how can you distinguish your offer from the crowd?

A real estate offer letter might help with this. A well-written property offer letter that strikes the correct combination of professionalism while being polite and courteous might mean the difference between closing the sale and having to resume your search for the ideal house.

The goal is to provide just enough information about yourself and your offer in the letter to lure the seller without disclosing too much personal information that makes you seem needy.

As you can see, writing a successful property offer letter is not as easy as it seems, and there are several possible problems. To give yourself the greatest chance of success, start by following these professional writing suggestions. To make things even simpler, we’ve prepared the ideal making an offer on a property template.’

A real estate offer letter is what it sounds like.

A real estate offer letter is your opportunity as a buyer to explain to the seller why you’re the best person for the job. It is frequently a written document, similar to a cover letter to a CV when applying for a job. It’s your one chance to impress the seller with the worth of your offer and why you’re the ideal bidder.

What is the purpose of an offer letter?

Although the highest offer is important in impressing the seller, it is not the only factor to consider. It’s crucial to remember, especially when there’s a bidding battle for a property, that money isn’t necessarily everything in this scenario.

Many homeowners have a deep emotional attachment to their houses and want to ensure that their cherished item is passed on to someone who will appreciate and care for it in the same manner they did.

The letter is not required by law, but it is your opportunity to explain to the seller why they should accept your offer, even if it is not the highest bid.

This entails striking a balance between being professional and formal enough to be taken seriously while yet including enough personality to help the seller connect to you. It should be heartfelt, and choosing the proper tone is critical.

What should my offer letter contain?

While there are no legal restrictions on what you should or should not include in your offer letter, it is important to remember that most offer letters follow a set style and include the same material.

Most sellers would anticipate the typical offer letter real estate to contain certain data, so having these parts is a smart idea. Using a professional home offer letter template can assist you in covering all of the basics when writing a successful real estate offer letter.

First, inform them of the facts:

Seller’s personal information

We suggest that you send your letter to the owner directly and provide their actual address since this is the person whose property you want to acquire and who you want to impress.

In conclusion

Although the seller is likely aware of the financial aspects of your offer, it is critical to specify the amount you are willing to pay for the property. At this point, you don’t need to be concerned with taxes or any extra costs; only the bottom line.

When and how will you pay?

By stating to the seller when and how much you intend to pay, you demonstrate that you are a serious buyer with a clear strategy to finance your purchase. It may assist to reassure the owner that you are a reliable buyer.

Conditionality or exclusivity clauses

If your offer is subject to particular terms or if you want to negotiate a period of exclusivity, add this information in your offer letter. Mention in your letter, for example, whether your offer is subject to a house inspection.

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Offer expiration date

Setting a validity date, often between 5 and 15 days, encourages the buyer to make a speedy selection, eliminating the fear of a lengthy bidding process.

Let’s go personal

Tell something about yourself.

As previously said, it is a good idea to offer the owner a peek at the person you are, but this does not mean you should expose your deepest sentiments or secrets.

Include a few personal insights about what you appreciate about the home and how you see yourself living there. Mention your family and how excited you are to settle into the community.

Take precautions. This is not the moment to brag about your snake collection or how your house is ideal for all-night parties.

Find something that will help the owner connect to you and feel confident that the property is in excellent hands.

Demonstrate your love for the house.

Telling the owner how much you appreciate their house by highlighting some things you adored and what first drew you to the property is a nice touch. Everyone enjoys being recognized and praised for their outstanding choices. Of course, the caution here is to not overdo it while being genuine. Fake praise creates an unpleasant aftertaste.

Make contact with the owner.

In many cases, developing a personal relationship with the vendor might work to your advantage. Make a mental note of everything you see throughout your house viewings that may assist you in connecting with the owner. For example, if you observe a dog and are also a dog lover, add that you believe the home would be ideal for your dog.

What should your offer letter NOT contain?

There is much too much information regarding your financial situation.

The owner doesn’t need to know anything more about your financial condition than how much and when you intend to pay. Don’t, for example, reveal that you’ve sought a loan.

The owner does not need to know how you intend to get the finances to pay to purchase the property. Stick to the agreed-upon selling price and deposit amount. Giving too much out at this time may jeopardize your future talks.

Any critique is welcome.

This is not the time to discuss how much you despise the wallpaper color or how you want to pull down a few walls to make the home seem more spacious. Show your gratitude for the property while avoiding criticism of the owner’s aesthetic.


Even though the offer letter is not a legally binding contract, you want to ensure that there are no surprises for the seller if all goes well and you sign a purchase agreement. It may lead people to lose trust in you.

Obnoxious or harsh language

Yes, you’re trying to promote yourself, but don’t come out as aggressive or competing. Try to convince the owner that you’re the best person for the job without disparaging rivals or boasting about your financial condition. The offer letter is more of a soft persuasion strategy than a hard pitch.

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It’s never a good look to sound desperate. Don’t do this, or you’ll give the vendor the idea that you’re eager to pay more.

Frequently Asked Questions About Home Seller Offer Letters

Real estate offer letters come in a variety of styles and sizes. The best approach to writing a good one that distinguishes your offer from the competition is to become an expert in drafting offer letters. Below, we attempt to address some of your remaining questions on the subject:

Can a real estate offer letter be emailed?

While an offer letter is often written, it is not a formal document, and an email offer is theoretically allowed. Having said that, a written document conveys professionalism and respect.

Is it necessary to employ a real estate agent?

No. You have the option of submitting the offer letter to the seller yourself. It’s important to note, though, that real estate brokers often know more about the market (and off-market) and the area, and are skilled negotiators. As a result, it may be worthwhile to include them in the negotiating process.

Is an accepted offer binding, or may the seller withdraw?

Once the seller has accepted your offer, they cannot withdraw it just because they changed their mind or discovered a better offer. However, there are additional scenarios in which a seller may refuse to complete a deal. For example, when the buyer fails to pay the deposit on time or fails to satisfy other contract obligations.

Is it possible to make an offer on a home that is already under contract?

Absolutely. There are various reasons why sales do not go through, such as when payment requirements are not satisfied. However, as previously stated, the seller cannot entertain a counter-offer while the property is still under contract.

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